Carver hall

Sr. Administrative Assistant for Human Resources

Human Resources

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Are you organized?
Do you have secretarial experience?
Is communication one of your strengths?
Learn more


The employee in this position will have the following essential job functions:

  • Act as receptionist, answer telephone calls, distribute mail, and schedule interviews and meetings
  • Recruit qualified applicants for employment through advertising, receiving applications, screening employees and receiving files for employee data
  • Process all automated Personnel Action Forms (PAF’s) verifying accuracy of data, and update Master Personnel File for all employees
  • Process employment paperwork for all new hire employees
  • Assist with maintenance of all personnel records and files for employee data
  • Maintain system of job title codes and job title inventories
  • File highly confidential employee personnel records on a timely basis, maintain list of current on-campus job openings, verify employment history upon request
  • Facilitate payroll process between Human Resources and Accounting Services
  • Prepare miscellaneous reports such as FICA Graduate Report, FICA Status Report, Kentucky New Hire Report, monthly employee reports, etc.
  • Update outside Employment Opportunities every Monday including receiving and disseminating employment information and posting to Moodle
  • Attend all Information Fairs for new student orientations and preview days to represent Human Resources and assist new students and perspective students with questions regarding employment
  • Scan all employee records to Sentry File including employment paperwork completed through Docusign.
  • Assist with Annual Bank & Job Fair
  • Maintain inventory of office supplies and materials and order supplies as needed
  • Prepare gift mugs for all new full-time employees
  • Send birthday cards each month to all full-time employees

Performs other duties as may be assigned by supervisor.

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