The employee in this position will have the following essential job functions:

  • Accurately prepare all Seminary biweekly, monthly, and special payrolls on a timely basis including the processing of all pay adjustments, paid leave adjustments, and mandatory and voluntary withholdings
  • Accurately maintain payroll data in various payroll and timekeeping software programs through appropriate contact with supervisors and employees
  • Prepare manual payroll checks as required under established policy
  • Willingness to work authorized overtime hours when needed to complete the duties and tasks outlined in this document, as a result of the significance to employees of being paid accurately and timely
  • Maintain strict confidentiality over all payroll information
  • Train primary and backup supervisors on payroll-related responsibilities and the use of timekeeping software
  • Identify causes of frequently repeated errors by employees or supervisors, take corrective measures, or recommend policy or procedure change to supervisor
  • Update gross pay and tax withholding spreadsheets for reconciliation and tax reporting purposes
  • Communicate and interact with Human Resources to effectively accomplish duties and resolve payroll-related issues
  • Respond and resolve errors related to gross pay, voluntary deductions, and tax withholdings
  • Maintain organized files for payroll records and correspondence
  • Assist in the timely preparation and distribution of Forms W-2
  • Perform yearly record-retention procedures, purging old records, and retaining current records in specified locations
  • Draft documentation of new policies and procedures for supervisor approval and otherwise maintain current documentation of payroll policies and procedures in the Payroll Policies and Procedures Manual

Perform other duties as may be assigned by supervisor.