The employee in this position will have the following essential job functions:

  • Invite appropriate staff/personnel/guests to staff meeting as arranged by Director of Admissions
    • Oversee the maintenance of the Admissions Office calendars (work, class, PTO)
  • Work with Assistant Director of Guest Services to provide personalized hospitality including top notch first impressions to all guests/visitors/walk-ins, faculty, current students, inquiries, etc.
    • Lead in creating and maintaining an inviting, comfortable and professional atmosphere at the welcome desk of the Admissions Office
    • Ensure that the front office is clean, set up and prepared to accommodate the  needs of guests
  • Work with Assistant Director of Guest Services to coordinate individual campus visits
    • Receive visit requests, set up appointments, hotel reservations and email confirmations to campus visitors
    • Oversee the making of packets for each guest with personalized schedule and deliver packets to Legacy Hotel for overnight visitors
  • General Office Management
    • Arrive on time every morning in order to open the office.  Lock/unlock doors and forward phones as needed (opening hours, closing hours, chapel services, staff meetings, etc.)
    • Communication
      • Receive and distribute Admissions Office mail, email and  phone messages
      • Third line for receiving phone calls
    • Oversight of office inventory and supplies
      • Office ordering (Central Stores, Office Max, Tyler Mountain, etc.)
    • Submit facility work orders as needed to maintain and repair office
    • Submit requests to 5th and Broadway for printing projects as needed
    • Submit Campus Technology work orders when needed (Jenzabar updates, program installation, etc.)
  • Coordinate processes and protocol of paperwork surrounding new hires and terminations of employment
  • Assistance and leadership to on-campus events including but not limited to Preview  Days, special visit days, orientation, graduation, etc.
  • Expected to attend both chapel services during the week.