The employee in this position will have the following essential job functions:

• Maintain seminary calendar
• Serve as office coordinator for Academic Administration
• Maintain regular contact with secretaries of all school Deans, soliciting information required by the Senior VP for Academic Administration
• Approve and process signature expenses as agreed, maintain records of cost centers for Senior VP of Academic Administration
• Solicit, check and correlate processing of all materials in employment of instructional personnel, including recommendation for action by President, Teaching Contract, bio information, Abstract of Principles, Baptist Faith & Message and Faculty Response Form, and prepare contract letter for President’s signature
• Solicit and prepare seminary faculty meeting agenda and keep minutes for meetings
• Coordinate faculty workshop schedule
• Maintain all necessary data related to faculty
• Correspondence, dictation, typing and filing
• Officer coordinator – assign offices to faculty and arrange moves, order keys, nameplates, etc.
• Coordinate promotion and review process and full professor’s meeting
• Responsible for timesheets for secretaries in Academic Administration area
• Prepare invitations to guest lectures/speakers for signature of President or Senior VP for Academic Administration and guest speakers committee, prepare bulletins, itinerary, hosting
• Maintain faculty address schedule, assisting with invitations from President
• Assist as requested with seminary catalog and edit faculty manual
• Compile sabbatical reports from all school Deans for trustee meeting
• Compile reports on actions on personnel for trustee meeting
• Correlate applications for faculty fully-funded professional meetings, processing expense reimbursement forms and reports
• Maintain transcripts and biographical files on faculty
• Accreditation process – serve on committee, serve as resource
• Work with Deans’ secretaries to prepare for visiting professors; prepare memo from President to faculty regarding visiting professors
• Maintain list of titles for faculty
• Work with committees as needed:  guest speakers, faculty events
• Assist Senior VP in writing annual report to trustees
• Work with Publications on printing forms, contracts, room reservations forms.  Provide forms to academic secretaries for processing faculty actions
• Work with Academic Records on planning seminary calendar
• Write introductions of faculty for President to read at Convocation, Graduation (Edge Award), and Spring Trustee Banquet.
• Assist Senior VP with Edge Award selection and awarding process
• Assist Senior VP with events approval process
• Education minimum qualification: Pursuing MDiv, PhD preferred
• Student enrollment limited to 1 course per term

Performs other duties as may be assigned by supervisor.