Sr. Administrative Assistant - Provost Office

Academic Administration

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JOB QUALIFICATIONS

Are you organized?
Do you work well with others?
Are you a strong communicator?
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JOB FUNCTIONS

The employee in this position will have the following essential job functions:

  • Schedule and update the Provost’s calendar.  This includes all day-to-day scheduling and speaking engagements
  • Coordinate and plan all travel for the Provost
  • Assist the Provost with administration of his academic courses
  • Organize administrative component of all adjunct and instructor contracts at SBTS and Boyce College, including upkeep of adjunct and instructor files
  • Assist with preparing teaching contracts for full-time faculty members
  • Contribute to periodic projects and reports that are responsibilities of the Provost office.  Examples of these are bi-annual reports for the trustee meeting, gathering of Faculty Activity Reports, and updating of faculty information
  • Coordinate monthly departmental tasks such as final submission of all academic Employee Personnel Action Forms (PAF), creation of Academic Administration PAFs, creation of any necessary cash reports, payment of any invoices, and submission of any necessary check requests
  • Complete monthly reconciliation of procurement cards associated with the Provost office
  • Handle Concur reports for all faculty
  • Serve as the office liaison to Events. This includes scheduling all seminary faculty meetings and planning the annual faculty workshop, faculty luncheon, and full professor’s meeting
  • Make revisions as needed to the yearly Academic Calendar
  • Handle scheduling and upkeep of the Faculty Lounge. This includes stocking the lounge with refreshments
  • Responsible for daily office duties, including phone and email correspondence, sorting mail, stocking office supplies, and greeting guests to the Provost’s office
  • Performs other duties as may be assigned by the Provost and the Executive Assistant to the Provost

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