Carver hall

Sr. Administrative Assistant for Human Resources

Human Resources

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JOB QUALIFICATIONS

Are you organized?
Do you have secretarial experience?
Is communication one of your strengths?
Learn more

JOB FUNCTIONS

The employee in this position will have the following essential job functions:

  • Act as receptionist, answer telephone calls, distribute mail, and schedule interviews and meetings
  • Recruit qualified applicants for employment through advertising, receiving applications, screening employees and receiving files for employee data
  • Process all automated Personnel Action Forms (PAF’s) verifying accuracy of data, and update Master Personnel File for all employees
  • Process employment paperwork for all new hire employees
  • Assist with maintenance of all personnel records and files for employee data
  • Maintain system of job title codes and job title inventories
  • File highly confidential employee personnel records on a timely basis, maintain list of current on-campus job openings, verify employment history upon request
  • Facilitate payroll process between Human Resources and Accounting Services
  • Prepare miscellaneous reports such as FICA Graduate Report, FICA Status Report, Kentucky New Hire Report, monthly employee reports, etc.
  • Update outside Employment Opportunities every Monday including receiving and disseminating employment information and posting to Moodle
  • Attend all Information Fairs for new student orientations and preview days to represent Human Resources and assist new students and perspective students with questions regarding employment
  • Scan all employee records to Sentry File including employment paperwork completed through Docusign.
  • Assist with Annual Bank & Job Fair
  • Maintain inventory of office supplies and materials and order supplies as needed
  • Prepare gift mugs for all new full-time employees
  • Send birthday cards each month to all full-time employees

Performs other duties as may be assigned by supervisor.

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