Sr. Administrative Assistant- Dean of Boyce College

Boyce College

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Do you have organizational skills?
Are you detail-oriented?
Is communication one of your strengths?
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The employee in this position will have the following essential job functions:

  • Schedule and update the Dean’s/SVP’s calendar. This includes all day-to-day scheduling and speaking engagements.
  • Plan and coordinate all travel for the Dean/SVP.
  • Perform daily office duties, including phone and email correspondence, sorting mail, stocking office supplies, and greeting guests to the office of the Dean.
  • Oversee the purchase, distribution, and storage of office supplies.
  • Maintain the overall quality and functionality of the Williams offices by performing routine inspections of facilities and equipment and then placing work orders, as needed.
  • Complete monthly reconciliations of procurement cards (P-cards) associated with the office of the Dean, along with the Dean’s/SVP’s personal business card account.
  • Coordinate monthly departmental tasks such as final submission of all Employee Personnel Action Forms (PAF), creation of specialty PAFs, creation of any necessary cash reports, payment of any invoices, submission of any necessary check requests and all expense reimbursements for the Dean/SVP and/or the Executive Assistant to the Dean.
  • Assist the Dean/SVP with projects such as: new student orientation, graduation, Boyce Preview, chapel services, and other college events.
  • Assist as needed in the development of publications such as: class schedules, the Boyce Academic Catalog, the Boyce Viewbook, and other projects.
  • Assist the Dean/SVP in the development and distribution of reports to and/or from the faculty, trustees, and the Office of the President.
  • Annual budget, the annual report to the Board of Trustees,
  • Assist in planning and coordinating special events at Boyce.
  • Manage the Boyce Master Calendar and serve as Boyce Event Coordinator in collaboration with Event Productions.
  • Assist students (as needed) in matters relating to: admissions, student services, academic services, and business services.
  • Maintain a complex digital file system by creating and updating records, contracts, spreadsheets, and other documents.
  • Manage all correspondence (transcription, editing, etc.) from the Dean/SVP, under the supervision of the Executive Assistant to the Dean.
  • Assist as needed in the facilitation of the Dean’s/SVP’s classes.
  • Assist in the Dean/SVP with the purchasing and distribution of special gifts.
  • Perform other duties as may be assigned by the Dean/SVP and the Executive Assistant to the Dean.

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