Senior Administrative Assistant-VP of Operations & Finance

Operations Office

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Job Qualifications

Would you enjoy working in an office that is responsible for the daily operations on campus?
Are you qualified to oversee the administrative flow of an office?
Do you demonstrate strong customer service and organizational skills?
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Job Functions

The employee in this position will have the following essential job functions:

  • Serve as an information clearing hub for all Operations which includes Accounting, Campus Police, Project Management, and Facilities
  • Filter and distribute data to the Vice President, coordinate communication between managers as needed, and prepare updates for support staff
  • Prepare and receive correspondence and communication for the Vice President
  • Maintain appointment calendar for the Vice President
  • Oversee email account for the Vice President
  • Maintain filing and records for the Vice President
  • Prepare travel arrangements as needed for the Vice President
  • Assist the Vice President in preparing for any classes he may teach at Boyce College
  • Oversee the administrative flow of the budget-related paperwork for Operations
  • Prepare weekly spreadsheets relating to the capital budget
  • Prepare monthly spreadsheets relating to the Master Plan
  • General upkeep of office and management of day-to-day operations
  • Prepare Excel spreadsheets, PowerPoint presentations, Word documents, Access databases as needed for the Vice President
  • Coordinate communication in department
  • Assist in accreditation process as needed
  • Prioritize tasks and work effectively on numerous projects simultaneously
  • Demonstrate strong customer service and organizational skills
  • Assist with all areas of Operations as required

Work Environment

The Operations and Finance Team stewards the seminary's physical and fiscal resources in areas of accounting, facilities management, construction, campus police and risk management.
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