Senior Administrative Assistant to the VP of Operations & Finance

Operations

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JOB QUALIFICATIONS

Can you demonstrate strong customer service and organizational skills?
Do you possess good communication skills?
Are you an organized person?
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JOB FUNCTIONS

The employee in this position will have the following essential job functions:

  • Serves as an information clearing hub for all Operations which includes Accounting, Campus Police, Project Management, and Facilities
  • Filters and distributes data to the Vice President, coordinates communication between managers as needed, and prepares updates for support staff
  • Prepares and receives correspondence and communication for the Vice President
  • Maintains appointment calendar for the Vice President
  • Oversees email account for the Vice President
  • Maintains filing and records for the Vice President
  • Prepares travel arrangements as needed for the Vice President
  • Assists the Vice President in preparing for any classes he may teach at Boyce College
  • Oversees the administrative flow of the budget-related paperwork for Operations
  • Prepares weekly spreadsheets relating to the capital budget
  • Prepares monthly spreadsheets relating to the Master Plan
  • General upkeep of office and management of day-to-day operations
  • Prepares Excel spreadsheets, PowerPoint presentations, Word documents, Access databases as needed for the Vice President
  • Coordinates communication in department
  • Assists in accreditation process as needed
  • Prioritizes tasks and works effectively on numerous projects simultaneously
  • Demonstrates strong customer service and organizational skills
  • Assists with all areas of Operations as required

Performs other duties as may be assigned by supervisor.

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