Receptionist - Event Productions

Event Productions

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JOB FUNCTIONS

The employee in this position will have the following essential job functions:

  • Demonstrates strong customer service and organizational skills
  • Prioritizes tasks and works effectively on numerous projects simultaneously
  • Maintains a gracious, friendly, attentive, and service-oriented demeanor at all times with  visitors, guests, and fellow employees
  • Provides office support to Event Productions staff including internal and external communications, document preparation and editing, duplication, and other administrative support tasks
  • Greets and directs phone, email, and walk-in guests
  • Keeps office clean and organized, and refrigerator clean and stocked with beverages for guests; maintains inventory and organization of all storage closets
  • Takes black tablecloths to laundry facilities for cleaning; stores and organizes clean linens
  • Places vendor orders for all products used for Event Productions such as plastic and paper products, office supplies, and rental equipment
  • Responsible for office related accounting such as procurement card log, daily transaction reports, credit card machine, etc.
  • Works regularly with the On-Campus Event Management System (EMS) computer software
  • Uses Brushfire to keep Events staff updated on current registration numbers for public events
  • Provides support to event productions staff as needed during select internal, public, and core institutional events

Performs other duties as may be assigned by supervisor.

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