Internal Events Coordinator

Event Productions

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JOB QUALIFICATIONS

The employee in this position will have the following essential job functions:

  • Primarily responsibile for managing internal event facilitation
  • Works with minimal direct supervision and must prioritize tasks & manage time effectively
  • Is an effective communicator and is characterized by interpersonal skills that convey service, professionalism and confidence to clients
  • Consults with clients to determine objectives and requirements for events such as conferences, retreats and meetings
  • Meets with clients to plan the scope and format of events
  • Characterized by creativity to achieve clients’ goals
  • Understands and assigns event space to achieve effective use of resources
  • Oversees implementation of all event details including, but not limited to, meeting room assignment, room set-up, media, dining, signage, security, and on campus transportation
  • Provides leadership and direction to all event service personnel, regardless of position or title, for any assigned event
  • Coordinates with off-campus vendors for catering and rental items such as staging and other equipment
  • Inspects facilities to ensure they conform to client expectations
  • Reviews invoices from vendors to ensure accuracy
  • Maintains detailed records of each assigned event
  • Conducts post-event interviews and reports on ways to improve client service

Person will perform other duties as may be assigned by supervisor.

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