Administrative Assistant for the office of the President

Office of the President

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JOB QUALIFICATIONS

Do you have administrative work experience with high level management or executives?
Do you have strong experience in event planning?
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JOB FUNCTIONS

The employee in this position will have the following essential job functions:

  • Maintain spring and fall chapel schedules
  • Maintain annual lectureship schedules
  • Maintain communication with chapel speakers such as invitation and confirmation letters, expense forms and special needs
  • Set up lodging, transportation and luncheons for speakers
  • Create itinerary for speaker visits
  • Coordinate chapel bulletin with the Billy Graham School and Copy Center
  • Prepare chapel notebooks for presiding minister and chapel speaker
  • Assist in the setup of the Green Room
  • Responsible for speaker gift bags
  • Prepare for the biannual meeting of the Board of Trustees
  • Coordinate the regular meetings of the Executive Cabinet including maintaining communication with Cabinet assistants for cabinet calendar and attendance, making reservations for luncheons with Pioneer Catering and Campus Events, compile agenda and folders prior to meeting for the President, and type and distribute Cabinet notes following meetings
  • Ensure that proper paperwork is filled out for various event needs including, but not limited to, all events sponsored by the President’s Office and/or hosted by the President/President’s wife
  • Answer telephone lines as needed and record all messages
  • Serve as receptionist as needed to cover desk during the receptionist’s lunch break and other times of busyness
  • Transcribe The Briefing and other recorded messages
  • Assist both the President’s wife and VP/Chief of Staff with tasks as needed
  • Process all contracts, Recommendation for Actions forms, and PAF’s

Performs other duties as may be assigned by supervisor.

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