Administrative Assistant for the Health & Recreation Center

Health & Recreation Center 

Apply now

JOB QUALIFICATIONS

Do you have communicate well with others?
Are you organized?
Do you have leadership skills?
Learn more

JOB FUNCTIONS

The employee in this position will have the following essential job functions:

  • Serve as receptionist for the Director of the Health Recreation Center
  • Type and manage correspondence, reports, etc.
  • Work the front desk of the HRC as needed
  • Maintain office files.
  • Maintain a calendar of events.
  • Communicate policy and procedure changes to the Guest Service Associates and the seminary community.
  • Order necessary supplies
  • Complete any Purchase Orders, Expense Reimbursements, Interdepartmental Transfers, Petty Cash Statements, or Check Requests, Daily Transaction Reports and invoice payments.
  • Order new employment materials for all new hires (nametags, business cards, name plates, etc.)
  • Submit Campus Technology help desk tickets when needed (Program updates, program installation, etc.)
  • Oversee the community bulletin board
  • Update and maintain monthly records for WEAVE
  • Complete Personnel Action Forms for new or terminated employees
  • Oversee the departments Pcards and reconcile transactions monthly. Train and inform office staff on proper procurement card use and handling.
  • Update, record and maintain all HRC forms
  • Attend any meetings as the Director needs
  • Update Alumni accounts, LPTS memberships lists, and locker and towel contracts
  • Bill 120 (Jenzebar) accounts for various fees
  • Train the Guest Service Associates and provide assistance as needed.
  • Create and manage all Guest Service Associate’s schedule.
  • Update and maintain HRC and Clinic website.
  • Update and maintain the HRC slide show
  • Submit requests to 5th and Broadway for printing projects as needed
  • Submit and follow up on work orders through Sodexo
  • Mangage the HRC newsletter and other marketing initiatives.
  • Update and maintain all HRC signage.
  • Assist, train and fill in for Student Associates as needed
  • Enter schedules into EMS.

 

Performs other duties as may be assigned by supervisor.

Connect with Southern